You have probably come across the term “migration” when it relates to people, money, and similar things. But, have you ever heard of email migration, and what does it even mean?

With more business activities moving online in recent years, it is not uncommon to search for tools that suit your business needs the best. With that being said, emails are an important part of our everyday life and emails should be easy to navigate, effective, and safe to use.

Terms and processes like email migration, tenant migration, email infrastructure, and more are what this article is going to cover to ensure you have the knowledge on this endeavor. A proper understanding of this process will enable you to move things in a safe and swift way.

What does email migration mean?

To simplify, email migration is the process in which emails are migrated from one email provider to another. It encompasses everything, from emails, contacts, data, attachments, calendars, and anything and everything that is currently stored on your email account.

For example, an email migration would be moving your emails from Gmail to Office 365. Depending on how small or large your business is and how many business accounts it has, the process might be considered as a smaller or a bigger move.

Advantages of email migration

While the reasons for which one person or organization might seek out another email provider and migrate, there are a few typical and most important ones.

These reasons include increasing the higher safety of your operations, the upgrading as well as unifying of the tools that you use for work, achieving better speed with new and modern systems, a better user experience for employees and, in turn, clients, as well as simplified procedures, easy overview of operations, and decreased expenses.

Phases of email migration

Hasty email migration might only lead to indefinite headaches and issues with your clients. This is why it is advised to take time out and properly stage your migration.

The process usually contains several phases, including the planning phase, the email repository, the phase of establishing email policies, the phase of communicating with end-users, and the final transfer to a new system provider.

Things that will be moved: inbox, labels, folders, emails, calendars, contacts, notifications. Things that will not be moved: tasks, google drive links, calendar attachments, appointments, chats, and their history as well as their attachments.

Migrate from G Suite to Microsoft

This depends on who is doing the planning and executing of the process. Migrating from G Suite to Microsoft is a highly frequent move for businesses. Keep in mind that it is always advised for professionals to plan, stage, and carry out this important process.

Whatever the reason is, the pros of email migration outweigh the complexity. Thorough protection and collection of your data alongside preparation will be of immense help when transitioning to a new provider.

The steps of the G Suite to Microsoft email migration are the following:

1.Run the Migration tool;

2.Select G Suite as the Source and Office 365 as the Destination;

3.Choose the category that you want to migrate from G Suite to Microsoft and then apply respective filters;

4.Complete the requested data on G Suite and proceed to hit Next;

5.Complete the requested data on Destination Screen (Microsoft);

6.Complete the list of users from the source account and proceed to validate the users and then click Start;

7.Wait for the Migration to be done and download what is called the Migration Report.

Or leave this to professionals. Good luck either way!