6 Steps To Writing A Terrific Thank-You Note

6 Steps To Writing A Terrific Thank-You Note

Show your gratitude with personal and professional style!

Did a friend do you a favor you could only hope to repay? Did you just get out of a meeting with an important connection at work? It’s time to thank the people who gave you their time by taking the time to show them your appreciation, in the form of a thank-you note. Whether you’re following up after an interview or letting a family member know you appreciate them, here are six steps to writing a thank-you note that will get your gratitude across.

1. Actually Thank Them

This might sound obvious, but it is easy to forget! The entire point of this note is to show your appreciation, so make sure that that is clear from the start. Use phrases like “thank you for…” or “I appreciate how…” and follow them up with exactly what it is that the person did for you. On that note…

2. Include Specific Details

Again, this might sound obvious, but it’s vital that you be specific about what the person you are thanking did for you. Did they give you their time? Did they give you a gift? (If so, what was it?) Did they meet you somewhere? (If so, where?) Did they give you advice? (If so, what was it? In this case, pick a specific piece of advice that meant something to you. There’s no need to hash out the entire conversation in a thank-you note, as long as you are specific about something.)

3. How Did It Make You Feel?

Here is where you get personal, and where your thank-you note will truly shine. In order to make it clear that you really do appreciate whatever it is this person did for you, and that you aren’t just going through the motions of thanking them, tell them how what they did made you feel. Do you feel happy? Appreciated? Supported? Encouraged? Loved? People like to feel that they’ve had a positive impact on you, so specificity is once again key here.

4. Sign Off With Well Wishes

This is a must-do for letters in general, and especially with thank-you notes. This person did something for you, and you want good things to happen to them, too! Phrases like “I wish you the best of luck with…” or “I hope you are having a wonderful day” are good, and it’s always nice to tell someone that you hope your paths will cross again in the future.

5. Write It Out

I recommend typing up your thank-you note first, so that spellcheck can help you out and you can more easily make draft edits. But after you have the thank-you note worded the way you want it, it’s time to hand-write it! As communication becomes increasingly digital, a hand-written note stands out as a sign that you put thought, time, and effort into expressing your gratitude. Go to a store and buy a nice card and envelope. Use a pen to write the note, and take your time while writing to avoid mistakes!

6. Delivery

If you’re going to see the person again in the next couple days, feel free to hand the card to them in person. Otherwise, look up their address and send it in the mail. If you put the thank-you card in the mail the day after the person did the thing you’re thanking them for, it will arrive just in time to give them a pleasant reminder!

Congratulations, you just wrote a terrific thank-you note!

Need an example of steps one through four in action? Here is a thank-you note for a hypothetical situation in which my mother took me to a restaurant and we talked about my future.

Hi Mom,

I wanted to thank you for treating me to lunch at One World the other day. It was great to get to spend some time with you; it’s been too long, and your advice and support about my future as always left me feeling loved and supported! I hope you are having a wonderful day, and I look forward to seeing you again soon.



Cover Image Credit: Photo by Aaron Burden on Unsplash

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Dave Ramsey, Thank You For Sharing Your Money Tips And Knowledge With The Rest Of Us

From just starting your program and being only on baby step one I have realized many things.


Ever since starting college I have always had that thought in the back of my head about how am I going to pay off my student debt after getting out of college. This is probably a thought that every student has when they attend college and they know that after they receive their education that they are out in the real world where they have payments to make every month and probably be in debt for most of their life. But after watching your podcast and following your Instagram and seeing all these people paying off hundreds of thousands of dollars in a couple of months is very inspirational.

Paid off student debtDave Ramsey Instagram

From just starting your program and being only on baby step one I have realized many things. One, I spend money on a lot of things that I don't need but never realized until I started tracking my spending to make a budget. Two, saving a thousand dollar before actually tackling your debt is a great task as it shows that if you can save a thousand you can find a way to pay off your debt then. Though it does seem like a long process that doesn't seem possible till you finally hit the triple-digit mark. Three, you don't actually need a credit card in life because you will actually have money you can spend instead. Though I am still wondering how exactly this would work later on with wanting to buy homes and cars.

But overall thank you for sharing your story and knowledge about money and your experiences so others can learn and do better with theirs. So let's all be weird and not broke as you like to say.

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