How To Conduct A Routine Rental Property Inspection
Start writing a post

How To Conduct A Routine Rental Property Inspection

While issues like maintenance or health and safety is a major concern for both landlords and tenants, a routine rental property inspection is carried out.

125
How To Conduct A Routine Rental Property Inspection

Tenants have a tendency to be late on reporting maintenance issues to landlords or not report at all. Rental inspections provide peace of mind for both landlords and tenants alike. It creates a dialogue that can address worries before they escalate into significant maintenance or health and safety issues. While conflict is sometimes an unavoidable part of the industry, a routine rental inspection can minimise the concerns of both parties.

Before starting an inspection, it's best to consider basic rental property insurance quotes as it can help prepare residential landlords for the worst-case scenario. While most routine inspections can run smoothly by following the regulations put in place by each state, it's always better to be protected, especially if you're new to the business or dealing with new tenants.


Setting timeframes

While it's recommended to perform a routine inspection at least twice a year to ensure that the property is well maintained, it's best to agree on a date that all parties can attend. Having both parties present can provide the sometimes necessary clarification when it comes to any outstanding tasks, while also allowing a discussion of any issues the tenants or property is facing. It also builds rapport, making residents feel more comfortable and likely to report the problems as they happen, instead of sitting on them till the days before a general inspection.

When deciding dates for any rental inspections, legal requirements will dictate the timeframes as the period of notice and time between inspections differs from state to state. Understanding the following timeframes helps both landlord and tenant keep a consistent schedule that both meets regulations and leaves both parties satisfied.


The only way to inspect a property outside these regulations is to receive a written agreement from the tenant. The tenant must also be given a minimum of 7 days' notice of the inspection, with exception to Tasmania whose laws require that only 24-hours is needed to notify the tenants. A landlord cannot enter the property between 8 am-8 pm unless the tenant agrees in writing and can provide a two-hour window for inspections. For inspection scheduled when the tenant is not at home, make sure you still knock and press the bell before entering the house.


Rental Inspection Checklist

During a routine inspection, it's important to note and record any signs of damage or uncleanliness to the property as a result of negligence. Negligence can include any significant marks or holes in the walls, heavily stained or ruined floors and misuse of appliances and fittings. In most cases, tenants ignore a simple leak underneath the faucet. But later it can cost residential landlords thousands to fix the damage. Landlords should also use this time to monitor any damage or concerns outside the tenant's control, such as age and weather-related issues. Under most contracts, tenants are responsible for the level of tidiness of their home. A little bit untidy can be considered okay, but if the property is getting damaged from it, then it's not okay.

Keep in mind that normal wear and tear isn't something that should be addressed during these investigations, as this time is used to identify any significant repairs and to judge the quality of the upkeep the tenant provides.

Documentation of every detail is essential. That is why don't forget to take pictures and videos. You need to place proof that your property looked much different from before the tenant moved in. The photograph taken must be dated and time-stamped, so there is no question about the authenticity. While taking pictures, it is better not to take a photo of the tenant's identifiable personal items (people, images, pets, valuable items, etc.) to protect the tenant's privacy.


A routine inspection checklist should cover all areas that a tenant should attend to before the inspection is conducted. This checklist should include:

- List of all rooms, appliances (air conditioner, furnace, water heater), amenities and other features of the home

- Any appliances to be cleaned and check if in useable condition

- Windows to be cleaned and dusted

- Wet areas to be mopped and monitoring of any mould, leaks or damage to any plumbing in kitchens, laundries, bathrooms, and toilets.

- Stains and scuff marks to be removed from the walls and floors.

- Safety risks- All smoke alarms and light switches working

- The garden is kept tidy

- Repairs made to any accidental damage.


As a landlord or property owner, the areas covered should include:

- Locks on all doors and windows are working

- Dripping taps: Unchecked, your water bills will be excess

- No blockages or leaks- Wobbly railings

- No deterioration or cracks in the properties exterior

- No rot, mould or termite damage

- Hot water and cold water supply are running at the correct temperature and pressure.


After Inspection

During the inspection, it's beneficial to record any maintenance that needs to be upheld and if possible, take pictures of the area. Afterwards, any issues recorded needs to be sent to tenants with a Notice to Remedy. Tenants will receive a 14-day notice period to make these changes before any further action is taken.

If everything on the property was satisfactory, send off a short thank you to the tenants and oversee any professional repairs that are the property owners or landlord responsibility.


Routine rental property inspections provide an excellent opportunity to meet problems in the bud. It offers the perfect chance to engage with tenants and build a happy business relationship. Never forget that happy tenants stay longer!

Report this Content
This article has not been reviewed by Odyssey HQ and solely reflects the ideas and opinions of the creator.
Lum3n

Women are known to lug around heavy purses with unnecessary items inside. How many of these useful items do you keep in your own bag? We need to be prepared with a list of things to have with us whenever we leave the house again.

Keep Reading... Show less
https://www.theguardian.com/music/2019/dec/13/harry-styles-fine-line-review-columbia

I personally love using song lyrics as my Instagram captions, especially from songs that I love or that mean a lot to me, and I happen to love Harry Styles and all of his songs! So I made a list of lyrics from each of his songs that you could use in your next Instagram caption.

Keep Reading... Show less

Everyone's been here. And, truthfully, it sucks. But in order to move on and get past something you need to allow yourself to feel it for what it is--all of the heartbreak and pain--and then you can start to take steps move on.

Keep Reading... Show less
Entertainment

11 Christmas Movies You'll Remember If You Were A 2000s Kid

Because I'm still reminiscing about simpler times.

10063

The Christmas season is coming to an end, but it's not too late to get some last-minute movies in! Unfortunately, this year didn't look like a typical Christmas. While we can't have any big Christmas parties or family gatherings, we can still celebrate at home! Christmas is the best time for nostalgia, and we could all use some warm and fuzzy feelings as we wrap up a tough year and enter a new one that hasn't been proven any calmer, either.

As a kid who grew up in the 2000s, I can think of some of my favorite staple Christmas movies. If you're looking for recommendations or just a walk down memory lane, check out the list below.

Keep Reading... Show less
Entertainment

9 Reasons 'The Wilds' Should Be Your Next Binge Watch

The Wilds is the Best New Show on Amazon Prime

6916
https://www.nbcnews.com/think/opinion/amazon-s-wilds-much-more-just-gender-swapped-lord-flies-ncna1250078

As we enter the new year, you might be looking for a great show to kick-off 2021. Look no further, I have the perfect recommendation. "The Wilds" was released on Amazon Prime last month and has been gaining traction steadily since then. This series of 10 one-hour episodes tells the stories of eight girls who find themselves on a deserted island after their plane crashed while they are on their way to a resort. Unlike other survival shows, there's a bit more to the story than what first meets the eye. This show is unique in characters, storytelling methods, and plot.

If you aren't convinced yet, allow me to provide you with a list of further persuasion.

Keep Reading... Show less
Lifestyle

5 Therapeutic Ways To Be Adventurous During The Pandemic

Add some music to reduce the COVID-anxiety a bit and perceive your surroundings as the elaborate setting of a land far, far away from home

850

Even if we are not traveling abroad at the moment, we can still travel locally while maintaining social distancing and preventative guidelines. Sometimes, the little things in life seem the most fascinating and joyous to us compared to the flamboyant luxuries that we perhaps have a wishful desire for.

So, as a potential remedy for our travel necessity, I have listed 5 alternative ways in which you can relish your traveling desires during this pandemic.

Keep Reading... Show less
Lifestyle

10 Things TikTok Made Me Buy, And Now My Life Is So Much Better

Where would I be without my Revlon hair dryer or CeraVe skin products?! Thanks, TikTok.

4776
CeraVe/Instagram

TikTok is a great way to see what products are trending. People are sharing tips and tricks about items that they use to make their life happier, healthier, or just easier.

Keep Reading... Show less
Facebook Comments